GEAS students may apply for travel budget with a short email sent to the coordinator.
If the budget is approved by GEAS coordinator, you will need to apply formally for travel approval at the university at least 6 weeks in advance.
The travel needs to be approved by two people:
1. the person responsible for the budget and 2. the head of the respective department or the central travel department.
For approval, please download the form "Antrag auf Genehmigung einer Dienstreise", fill out page 1 as well as include your GEAS address on page 2: https://www.fu-berlin.de/sites/abt-1/formulare/05dienstreisen/index.html
Please be advised to
1. fill out the form online (not with a pen)
2. print out the form and sign it. Unsigned forms or forms sent by email will be ignored.
3. submit the form including the invitation and the conference program to the office of the person responsible for the budget.
This is a short walkthrough.
Please use the cheapest means possible (train, bus, shared car), but also help save the environment. You are of course allowed to use an airplane if you are travelling within Europe or abroad. You will always need to state a reason for plane use: "significantly cheaper than the train/bus", "no other means available (overseas tavel)", or, if you cannot get to the location in time, (i.e. "more than 7 hours travel time").
Please tick either one - in case you have teaching obligations, you have to inform the head of department in advance.
Please fill out this part, and do not forget to sign the sheet after printing it out.
This part will be filled out by GEAS or the person responsible for funding, as well as the head of department.
Please do not forget to fill in your name and GEAS address (not your home address).
The rest of the sheet will be filled out by the head of department.
The respective department will fill out the rest of page 2 of your application form and send it back to your address here at GEAS. If you have filled out page 1 correctly, your travel will be approved. You will find it in your mailbox in the post room. Keep the approval for later reimbursement.
If approved, you can go on and travel.
Please keep all invoices, boarding cards, train tickets, bills. Please ask for receipts if necessary.
In some cases, it is possible to apply for an advance payment of your travels of up to 80% before travelling.This usually only applies to employees, but it can also apply to PhD students if necessary, as it sometimes may take up to 6-8 months to receive a reimbursement.
We recommend to use this form for travels to fieldwork which exceed EUR 500, because advancements have to be paid back if the travel has not taken place.
The application is in German only . Please submit the form with a copy of your travel approval to the GEAS office.