Should you have secured funding for your event, invited guests can be accommodated at hotels or receive a lump sum which includes accommodation expenses.

Accommodation expenses for guests should be calculated according to the Federal Travel Expense Law or the regulations of the third party funding grant.

If you plan a 2-day conference, accommodation for the date(s) of the conference (1 night) can be granted for invited speakers from Germany and Europe who can easily travel within one day. A second night can be covered if the invited speaker is not able to arrive or return home on the same day or opts to travel long-distance with climate-friendly options (no airfare).  We usually recommend to calculate 2-3 nights for invited speakers from across the oceans, should the funding allow. Speakers from abroad can also use hybrid/video conference options.