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After the trip has been confirmed by your supervisor, you can apply for travel approval. 

If you are an employee, you will always need confirmation from your supervisor. If you want to make use of the travel budget, please submit an application form for travel approval.  Please apply formally for travel approval at the university at least 6 weeks in advance - to make sure that all departments can sign off. Travel approval is not possible after the travel has taken place.

The travel needs to be approved by two people:

1. the person responsible for the budget (*see below) and

2. the head of the respective department or the central travel department.

For approval, please download the form "Antrag auf Genehmigung einer Dienstreise", fill out page 1 as well as include your GEAS address on page 2: https://www.fu-berlin.de/sites/abt-1/formulare/05dienstreisen/index.html

Please be advised to

  •  fill out the form online
  • sign it (generated pdf signature will sometimes be declined)
  •  submit the form including the invitation and the conference program to the office of the person responsible for the budget.
  • If you travel with Erasmus or go to fieldwork, include travel insurance
  1. GEAS: the person responsible for the budget is the GEAS Director. Apply for travel approval at GEAS Office.
  2.  DAAD subsidies: the person responsible for the budget is your supervisor. Apply at GEAS or with your supervisor directly.
  3. Erasmus(+): the person responsible for the budget is the International Office - they will send you the prefilled paperwork.
It is recommended to take out travel health insurance (Auslandsversicherung/Reisekrankenversicherung) for your trips - the EU health insurance(s) usually does not cover accidents or health issues during travel abroad, and you are not covered by the university.

The insurance can be short-term (about 10 EUR per year for short travel) or long-term (about 30 EUR per month) for fieldwork, if you are not insured by a national scheme in the host country. These insurances are helpful if you have any trouble or accident in other countries and need to have quick transport home (which the university may not pay).