The central travel department will notify you by email when your application has been received. Keep this mail.
The central travel department will send back all incomplete applications ASAP. Please check your mailbox regularly.
The central travel department will also send back all documents once processed, including a list of expenses reimbursed. The documents will be sent in closed envelopes and only to you personally. Keep these documents safe and please keep them until the end of your time in Berlin.
The central department will also send back all documents when they have decided not to reimburse your travel. As the staff are not allowed to open your personal mail, please check both your online and post room mailbox regularly and notify GEAS Office immediately after having received such note.
You can always object to the decisions of the travel department with a written statement.